Adding a shared calendar to your calendar.
To open the outlook calendar:
- Go to the internet and open ‘Office 365’. Enter in your credentials in order to log in.
- Select the box with the 9 dots on the top left corner.
- Select the calendar option
- Right click over 'Other Calendar' and select the option 'Open Calendar
- Under the tab 'From directory', enter in the calendar you would like to open and select 'Open'
If your outlook is the new Outlook, follow the instructions below:
- Select the option 'Import calendar'
- Click on 'From directory' down the left hand side and enter in the name of the calendar you'd like to open in the space 'Enter a name or email address'
- The current room bookings will appear on the calendar as the same colour as the tick beside the name of the room on the left hand side. To remove a calendar untick the tick box and the colour boxes will disappear from the calendar.
Booking a room
To book a room:
- Find the specific date on the calendar and right click on the box. A pop up box will appear. Fill in the correct information including the room you require.
- Select ‘Send’ if all the information is correct or ‘More options’ if you require to invite individuals to the event or add more information.
- Below is the ‘More options’ screen. I have added 2 members of staff to the event and I can see they are available as they have no events on at that specific time. Select ‘Send’ when the form is complete.
- I have added a third member of staff however they are not available that day at that time. You can see who is not available by the red X at the bottom of the page beside their initials.
- Once the form is complete select ‘Send’ and a request will be sent to be confirmed that you are able to use the room. This will automatically appear on your calendar and the specific room calendar.